Privacy Policy

Who are we?

ALGA SMART EXPENSES LTD. is a private company that helps companies manage their expenses process. We are registered in England (no. 11192231), the registered address is:

71-75 Shelton Street
Covent Garden

ALGA SMART EXPENSES LTD. is known as the ‘Controller’ of the personal data you provide to us.

At Alga, we take privacy very seriously. We value the integrity of your personal data and aim to process your personal data fairly and transparently. This Privacy Policy aims to describe how we process your personal data in the context of your use of the current website, and to inform you on the rights you hold as a result. Furthermore, the way our company processes, stores and protects user data and information will be detailed in this policy.

We gather and use certain information about individuals in order to provide products and services and to enable certain product and service functionality. We also collect information to better understand how visitors use our products and to present timely, relevant information to them.

We take the security and confidentiality of our customers’ data very seriously and we will not sell your data to third parties.

Your use of our services is subject to this privacy policy and our terms of use, including limitations on damages, arbitration of disputes, and application of UK law.

If you have any questions about this policy, please send us an email to or write to:


71-75 Shelton Street
Covent Garden

How do we collect data from you?

We collect data from you when you, for example:

  • Chat to us on our website or in one of our apps
  • Visit our website
  • Contact us to inquire about our products and services
  • Apply for an Alga account for your organisation
  • Join an organisation which uses Alga

Why do we need your data?

The need and type of data we collect data depends on your role in your organisation. For instance, you are an employee of an organisation that is a customer of Alga. In this case, we need to collect data because your organisation is using Alga’s services.

We need to store your data in order to comply with various laws in the UK and the EU.

How will we use your information?

If you are an employee of an organisation that uses Alga

If you are an employee of an organisation that uses Alga, we use the following information to provide an expense management and payment service to your organisation.

  • Your name and email address

We use this information to verify that you are the same person when you activate your Alga account or retrieve your PIN code.

Who has access to your information

We will not sell or rent your information to third parties.

We do not share your information with third parties for marketing purposes.

We do share information with third party service providers who work on our behalf to deliver our service to you. These parties are:

  • Google Cloud Platform

Third-party service providers with your information


We use a number of Google’s tools to track and serve adverts to audiences that we believe would be interested in our products and services. These include: Google analytics, Google Adwords and display network. We also other Google owned products like YouTube to embed videos on our website, these may contain Google’s tracking technology and may also serve 3rd party adverts that YouTube control.

As Google is a vast company with a number of different products and services both for businesses such as ours and for personal users, we recommend that you visit for more information on how they track and manage your information.

Facebook and Instagram

We use Facebook and Instagram to communicate with our followers organically and for advertising. We use Facebook’s pixel technology help determine when a Facebook or  has converted into a customer or sales lead. Facebook does not share its user information with Alga

You can find more information here:


We use Twitter to communicate with our followers and share our latest news. We occasionally embed tweets that are of interest in our blogs and website, interacting with this content will share information with Twitter.  We also use Twitter to advertise our products to Twitter defined segments based interests and location.

You can find more information here:

Google Cloud Platform

We use Google Cloud Platform to store and process all our data. Data is stored in the EU. Our data is encrypted at rest and that means no-one but Alga can access it because we are the only party with access to the encryption keys.

How long we keep your data

We are required under UK law to keep your basic personal data (name, address, contact details) and financial records for a minimum of 7 years.

Use of Cookies

Cookies are small files saved to the user’s computer hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

What are your rights?

You have a right to review the information we collect about you. It is available in your profile and you can always ask for a proper data record by emailing us.

You can always contact us if you believe that we are no longer entitled to use your personal data, or if you have any other questions about how your personal information is used. Please email or write to us using the contact details below. We will handle your request in accordance with all applicable  EU & national data protection laws.

Changes to this Privacy Policy

We may amend or change this policy at any time. The use of the information we collect at any given point is subject to the privacy policy in effect at the time of collection. We recommend you periodically check the privacy policy to make sure you understand the current policy.